POLVERN
For children's residential care providers in England
Ofsted-ready policies, written around your Statement of Purpose
Polvern generates your home's full policy library — tailored, branded and regulation-referenced — keeps it current as guidance changes, and tracks that your staff have read it. Drafts in minutes, approval in your hands.
No long contract · Cancel any time · UK-built
Grounded in the regulations
Children's Homes (England) Regulations 2015 & the Quality Standards
Your manager approves everything
Drafts are watermarked until the RM signs them off
Kept current for you
Reviewed updates when guidance changes
From Statement of Purpose to approved library
Tell us about your home
A short wizard captures your Statement of Purpose — cohort, ethos, Registered Manager, local authority, safeguarding contacts — plus your logo and colours.
Generate your policy library
Each policy is written around your home from a maintained master template, grounded in the Children's Homes (England) Regulations 2015 and the Quality Standards.
Review, approve, download
Your Registered Manager reviews, edits any detail, and approves in-app. Approved policies download as branded Word documents with a full version audit trail.
Everything a home needs its policies to do
Not just a document generator — a way to keep your whole policy library tailored, current, approved and read.
Written around your Statement of Purpose
Not generic templates with your name pasted in — every section is drafted for your cohort, ethos, setting and local contacts, so it reads as written for your home.
A full library in minutes
Generate your whole policy set from maintained masters with fixed, inspection-ready structure — then add any home-specific detail you want woven in.
You stay in control
Nothing goes live until your Registered Manager approves it. Edit any section inline, and a policy can't be approved until every [insert …] placeholder is completed.
Branded, audit-ready documents
Download approved policies as branded .docx files. Every document records the master version it came from, who approved it and when.
Staff reading & sign-off
Assign reading lists to staff, who certify 'read and understood' in their own portal — with reading-time tracking and a short comprehension check, not just a tick-box.
Reports for inspection
See who has read what, which policies are current, and where attention is needed — then export audit-ready reports as CSV or a branded Word document.
Stays current
When the regulations move, your library knows
Polvern monitors the key Ofsted and children's-homes sources. When something changes, we publish a reviewed update — and every affected home sees exactly which policies need refreshing, with a plain-English summary of what changed and how important it is.
One click regenerates the policy against the new requirement, still tailored to your Statement of Purpose, ready for your Registered Manager to approve.
- Daily checks of the core statutory sources
- Affected policies flagged on your dashboard
- Plain-English summary + importance rating per change
- One-click regenerate, tailored to your home
- Full history of what changed and when
- Each staff member gets their own secure sign-in
- Assign reading lists with completion deadlines
- Staff certify “read and understood” themselves
- Reading time tracked, plus a short comprehension check
- You see who's up to date and who's overdue
Proof staff have read it
A policy isn't done when it's written — it's done when staff have read it
Polvern gives your team a mobile-friendly reading portal. Staff work through their assigned policies and certify each one — with reading-time tracking and a quick understanding check that deters click-through.
You get the evidence an inspector wants: who has read which policy, when, and how they confirmed they understood it.
Simple monthly pricing
Tailored documents at a fraction of the cost of generic policy subscriptions. Cancel any time.
Core
£49/month
1 home
- Full policy library
- Tailored to your Statement of Purpose
- Branded .docx downloads
- Master template updates
Most popular
Professional
£89/month
Up to 3 homes
- Everything in Core
- Up to 3 home profiles
- Priority support
Group
£149/month
Multi-site
- Everything in Professional
- Per-home profiles at scale
- Onboarding support
Annual billing with two months free is available once you're set up.
Questions, answered
Does Polvern replace legal or professional advice?
No. Polvern is a drafting tool that produces tailored documents to the standards Ofsted inspects against. Every policy requires review and approval by your Registered Manager before use, and responsibility for compliance remains with the provider.
How does it stay current with changing regulations?
We monitor the core statutory sources — the Children's Homes Regulations 2015, the Quality Standards, the SCCIF, Working Together and Keeping Children Safe in Education — and publish reviewed updates. Your affected policies are then flagged with a plain-English summary and an importance rating, and one click regenerates them against your Statement of Purpose.
Who approves the policies?
Your Registered Manager. Drafts are watermarked until approved, and the approval — who and when — is recorded against the exact document version for your audit trail.
Can I edit a policy if something isn't quite right?
Yes. You can edit any section in-app before approving — cover figures, local contacts, specific wording — and your changes save straight into that draft.
Is there a contract?
No. Plans are monthly and you can cancel any time. Annual billing with two months free is available once you're set up.
Give your home a policy library that keeps up
Tailored, current, approved and read — without the binder of generic templates.
Polvern provides document drafting tools, not regulated advice. Every document requires review and approval by your Registered Manager before use, and responsibility for compliance remains with the provider.